By Conrad Carlberg
Accounting professionals learn how to get the information they wish quickly with this advisor to Excel features that control and type monetary data. Comprehensive yet concise chapters explain how to automate the access of universal enterprise formulation; the best way to use pivot tables to extract info; how you can boost stock, depreciation, and fiscal summaries; and the way to establish other standard monetary calculations.
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Extra resources for Excel for Accountants: Tips, Tricks & Techniques
Grouping Row Values What if you want to use a numeric variable as a row field? So far, this chapter's examples have used text variables as row fields: Northwest and Southeast, for example, are items in the Region field, and the Product field has items like Towels and Placemats. 41 42 Excel for Accountants But you might have an interest in an analysis that uses Sales as a row variable. For example, you might want to know how many records in the underlying data source have between $0 and $10,000 in sales, between $10,000 and $20,000, and so on.
Building Pivot Tables Now that you've looked at some of the features of pivot tables, it's time to build one. The simplest way is to start with a list, as seen in Figure 2-14. Chapter 2 • Pivot Tables In Figure 2-14, you see the list that several pivot table examples in this chapter are based on. To build a pivot table from that list, take these steps: 1. Click any cell in the list. This step isn't necessary but it makes things easier. 2. Choose PivotTable and PivotChart Report from the Data menu to start the Pivot Table Wizard.
So we provide an Excel workbook for each fiscal year, with a different worksheet for each month. On each worksheet is a pivot table (and a chart based on that pivot table) that shows the expenses for that month. Some clients appreciate this approach, because they don't care to fool around with drop-down arrows to select a different date range: it's easier to select a different worksheet tab. However, although all the pivot tables are based on the same data source, we do not base the pivot tables on one another (look ahead to Figure 2-14 to see how you'd get a start on doing that).