Case Studies in Systems Analysis by J. P. A. Race (auth.)

By J. P. A. Race (auth.)

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When DP have finished with the cards, after about five days, the group 7 clerks collect them and Tefile them. The DP department does not handle group 1-6 orders at all until after the goods have been despatched, when Accounts prepare an invoice, a copy of which goes to DP, and triggers the punching of an invoice card which is added to a card file. This card file is essentially an open-item sales ledger, and is tabulated monthly to produce statements. It is also sorted and ·tabulated in various ways to give sales statistics, on average, a month after despatch of goods.

The ten order clerks and five typists report to a supervisor who used to work for the Administration Director, but who will now report to the new Marketing Director. DP consists of a manager, two analysts, two programmers, six machine operators, and eight punch operators. DP comes under Administration. 26 Accounts come under the Finance Direotor, and the Sales Accounts section has 25 clerks and a supervisor. The Sales department reports to the Marketing Director, and has a manager, a sales research officer, an advertising manager and 20 salesmen who pay calls on customers on average once every two years or so, but do not take orders.

When DP have finished with the cards, after about five days, the group 7 clerks collect them and Tefile them. The DP department does not handle group 1-6 orders at all until after the goods have been despatched, when Accounts prepare an invoice, a copy of which goes to DP, and triggers the punching of an invoice card which is added to a card file. This card file is essentially an open-item sales ledger, and is tabulated monthly to produce statements. It is also sorted and ·tabulated in various ways to give sales statistics, on average, a month after despatch of goods.

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